JOB TITLE:  ACCOUNTS CLERK

The Accounts Clerk will be responsible for creditors (services) process and payment process.

Key Responsibilities:

Creditors management

• Accurately processing supplier invoices on a daily basis
  • Invoices to be processed should be properly authorized (signed off) in accordance with levels of authority and on processing; should be allocated to the correct Supplier & General Ledger accounts
• Process BURS, salary related payments and the related GL processing
• Prepare monthly supplier balances to supplier statements reconciliations ensuring all processed invoices are paid for on a monthly basis.
• Prepare payables aging summary and comments before month end close
• Sending remittance advices to supplier after completion of the payment run and share the proof of payments
• Contact suppliers and request for statements, where invoices are missing, request for additional information
• Liaise with suppliers for any other necessary information and KYC

Bank management:

• Capturing bank transactions
• Preparation of cash availability reports based on bank statements
• Preparation of monthly bank reconciliation statements
• Petty cash management      

Other Responsibilities:

• External repairs and sundry debtor invoices clearing
• Participate in stock counts and accurately record counted quantities in the accounting package
• Balancing of intercompany accounts creditors, debtors and loan accounts
• Stand-in for other staff members when they are on leave.

 Minimum Requirements

• AAT Level 4 or Degree in accounting or any equivalent qualification.
• 3 years of full function Creditors and Bookkeeping experience.
• General computer literate to at least intermediate level (Windows MS Word and Excel).
• Knowledge of the Great Plains accounting system or any other accounting software package.
• Understand age analysis of accounts and understand general ledger structure.

 Competencies

• Ability to work under pressure and prioritising
• Attention to details and high level of accuracy
• Result and deadline oriented
• Excellent communication skills
• Time management skills
• Problem solving skills